Thank you for your interest in a career with the Southern Plains Tribal Health Board! Below you will find current open positions within our organization with position descriptions. Upload your resume first in order to save time and to avoid having to re-enter your information. Only completed and signed applications will be considered for employment. Please be sure you enter the correct email address.
Administrative Assistant, TLOP
Under the general direction of the SPTHB Policy Analyst, the Administrative Assistant provides a full range of clerical and administrative support services. The primary focus of this position will be assisting the Policy Analyst and SPTHB staff with tribal outreach.
The goals and objectives of the Tribal Leader Outreach Project (TLOP) are to contact tribes and tribal officials, initiate and foster relationships and assess needs and priorities of the 43 tribes served by the Southern Plains Tribal Health Board in Oklahoma, Kansas and Texas.
Additional duties and responsibilities: Greet and accommodate guests; Assist with scheduling calls, webinars, site visits, and conferences; Prepare meeting materials and notes; Perform data entry, photocopying, and scanning; Assist with organizing and facilitating webinars/meetings; Assist with the planning and scheduling of peer to peer support opportunities for grantees; Assist with the monitoring of training and technical assistant requests; Assist with the planning and scheduling of monthly virtual site visits; Handle confidential information; Maintain employee confidentiality; and Other duties as assigned.
Qualifications
Knowledge: Must have computer skills and demonstrate aptitude of MS Word, Excel, and Power Point, and usage of general office equipment. Adobe knowledge is desired.
Skills: For this position, attendance and punctuality are imperative. In order for the organization to function, the administrative assistant, in completing receptionist duties, must be at his or her workstation during regular business hours or have a plan in place for times of absence so that visitors are greeted, and our main phone line is answered.
Must demonstrate exceptional computer skills, and oral and written communication skills; organizational skills with high levels of attention to detail, presentation skills; decision making and time management skills; excellent problem solving skills; ability to prioritize multiple projects; self-motivation skills; work effectively under pressure; ability to build positive work relationships, both internally and externally; ability to interact professionally with the public; must have the ability to maintain confidentiality.
Specialized Skills and Experience: The selected applicant should be able to demonstrate the ability to carry out the following specialized duties and activities:
- Filing system development and protocol
- General workplace professionalism including dress and communication
- Work with little direct supervision
- Must be able to manipulate data in Excel (creation of files, pivot tables, functions, etc.)
- Able to quickly learn new software programs
Experience: The ideal candidate will possess an Associate Degree or higher, or have a minimum of three years of clerical office experience.
- Mandatory Minimum:
- Education: High School Diploma.
- Professional Experience: Minimum 1 or more years’ professional experience in office/clerical setting.
Supervisory Authority: None
Travel: Travel may be required in the fulfillment of job requirements and training.
Equal Employment: Except for Indian Preference, consideration will be made without regard to any non-merit factors such as race, color, religion, sex, sexual orientation, gender identity, national origin, politics, disabilities, marital status, age, membership or non-membership in any employee organization.
Conditions of Employment: Must possess and maintain a current Driver’s License; Climbing, walking, standing, bending, and occasionally sitting long hours. This is a grant funded position and continued employment is contingent upon continuation of grants. The Southern Plains Tribal Health Board is an at-will employer. Applicants agree to background, references, substance abuse checks if deemed necessary.
Equal Employment: Except for Indian Preference, consideration will be made without regard to any non-merit factors such as race, color, religion, sex, sexual orientation, national origin, politics, disabilities, marital status, age, membership or non-membership in any employee organization.
Reasonable Accommodations: Reasonable accommodations will be made for qualified applicants or employees with disabilities, except when so doing would impose an undue hardship on the SPTHB.
Finance Specialist/Part-time
This position is classified as “HYBRID” meaning the selected applicant will be expected to be in-office part of the week.
Accounting Specialist is responsible for accounting and bookkeeping operations for Southern Plains Tribal Health Board. Performs a variety of day-to-day accounting duties related to the fiscal management of federally funded grants and state contracts.
Summary of Duties:
- Performs diverse administrative, accounting, and budgetary tasks following established standards
- Prepares and processes procurement requests
- Prepares and processes invoices for payment
- Prepares and processes payments received for goods and services and maintains accounts receivables
- Reconciles multiple statements of accounts to the organization’s book balance
- Maintains filing systems and accounting records
- Performs various duties as needed in order to successfully fulfill the function of the position
Knowledge: Must be able to apply advanced reasoning skills to problem-solving and use basic and advanced accounting skills; demonstrate professional knowledge of accounting methods; must be able to plan and coordinate education and training events; have a strong understanding of healthcare quality and best practices.
Must be able to collaborate with in-house staff and programs and outside agencies and partners clearly using knowledge of professional communication methods. Demonstrate knowledge to use data and prepare and review reports, tables, presentations, or publications that effectively and clearly provide an effective communication of the information.
Skills:
- Data Entry
- Proficient in Microsoft Office (Outlook, Excel, and Word)
- General office skills such as multi-line phone, copying, filing, faxing, and mail
- Customer Service skills
- Knowledge of standard accounting principles and processes
Competencies: Teamwork; effective communication; planning and organizing work; broad-based analytical thinking; quality-minded; initiative; and problem-solving. Must have knowledge and capacity to develop a plan of activities based on project needs and coordinate training activities for individuals and entities outside of the SPTHB organization.
Qualifications
Minimum Education: High School Diploma or GED required
Minimum Experience: 2 years of professional experience working in an office setting using Generally Accepted Accounting principles. Experience using a variety of computer programs (Word, Excel, PowerPoint, Outlook, etc.) is a must. Accounting or finance experience is required.
Preferred: An associate’s Degree plus three or more years of experience in accounting and non-profit or grant-funded finances is highly preferred. Experience with tribal organizations and/or not-for-profit agencies is desired.
Supervisory Authority: None
Travel: In and out of state travel may be required in the fulfillment of job requirements and training.
Equal Employment: Except for Indian Preference, consideration will be made without regard to any non-merit factors such as race, color, religion, sex, sexual orientation, national origin, politics, disabilities, marital status, age, membership, or non-membership in any employee organization.
Reasonable Accommodations: Reasonable accommodations will be made for qualified applicants or employees with disabilities, except when so doing would impose an undue hardship on the SPTHB.
Conditions of Employment: 1. Full-time grant funded appointment (Subject to grant continuation); 2. Applicants must possess and maintain a valid driver’s license; 3. Climbing, walking, standing, bending, and occasionally long hours. 4. In and/or Out-of-State travel may be required.
CHAP Program Coordinator
With rising demand for comprehensive, quality health care, communities are increasingly looking for innovative approaches to health service delivery. Recognizing the success of community health aides for Alaskan Tribes, Congress authorized the creation of a national federal Community Health Aide Program (CHAP).
CHAP is a multidisciplinary system of mid-level behavioral, community, and dental health professionals working alongside licensed providers to offer patients increased access to quality care. The use of paraprofessional health care workers, like community health aides, is a proven strategy for increasing access to much-needed health services and improving the quality of those services in Indian Country, as well as other rural and frontier areas.
The CHAP Tribal Assessment and Planning (CHAP TAP) program at the Southern Plains Tribal Health Board (SPTHB) aims to assess the feasibility of implementing CHAP in tribal communities in the Oklahoma Area. The CHAP TAP program focuses on five key strategic areas: Tribal Engagement, CHAP Education and Technical Assistance, Community Adaptation and Testing, Community Engagement and Assessment, and Analysis/Reporting. The purpose of this project is centered around a community-engaged/community-informed approach with SPTHB acting as the main facilitator and technical resource. Data collection, analysis, and reporting should focus on key implementation factors that include clinical infrastructure, workforce barriers, certification of providers, training infrastructure, cultural inclusion, and implementation cost. The CHAP TAP Coordinator will collaborate with the tribal advisory group and stakeholders to facilitate and lead quantitative/qualitative data gathering activities and CHAP training. The CHAP TAP Coordinator will coordinate all the CHAP TAP program activities at SPTHB.
Qualifications
Minimum Qualifications: Master’s degree in health-related field Preferred: 2+ years professional experience in related field and minimum 2+ years’ work experience in epidemiology using applicable standards and software systems.
Preferred: Master’s degree in epidemiology or related field from an accredited university; or a master’s degree in public health from an accredited university, is desired with three to five years of experience in applied epidemiology and project management.
Special Skills/Qualifications: Demonstrate knowledge and skills in event coordination and planning, data collection, management, and analysis. Must have and be able to demonstrate excellent oral and written communication skills; presentation skills; decision making and time management skills; excellent problem-solving skills; leadership and team-building skills; ability to prioritize multiple projects; self-motivation skills; work effectively under pressure; ability to build positive work relationships with internal and external partners; ability to interact professionally with the public; maintain confidentiality; and computer skills and knowledge of technical and applicable software programs (Word, Excel, PowerPoint, Outlook, etc.) is required.
Supervisory Authority: Supervisor
Travel: In and out-of-state travel may be required in the fulfillment of job requirements and training.
Equal Employment: Except for Indian Preference, consideration will be made without regard to any non-merit factors such as race, color, religion, sex, sexual orientation, national origin, politics, disabilities, marital status, age, membership or non-membership in any employee organization.
Reasonable Accommodations: Reasonable accommodations will be made for qualified applicants or employees with disabilities, except when so doing would impose an undue hardship on the SPTHB.
Conditions of Employment: 1. Full-time grant-funded appointment (Subject to grant continuation); 2. Applicants must possess and maintain a current State Driver’s License; 3. Climbing, walking, standing, bending, and occasionally long hours.
Intern, Tribal Data Project Part-Time
Interns with the Southern Plains Tribal Health Board perform a variety of tasks utilizing skills and knowledge gained in college and from work experience. Multiple programs within the organization provide for internships and each possesses its own unique goals and objectives.
A majority of the work will be public health related and focused on American Indian/Alaska Native public health. Under the supervision of the Improving Tribal Data Sharing Capacity in Indian Country Program Coordinator, this position will perform duties including but not limited to data entry, data collection, basic data analysis, coordination with partner organization, event coordination, and assisting with trainings.
In addition to the US Department of Labor’s guidelines, SPTHB also follows the standards established by the National Association of Colleges and Employers (NACE). The following criteria must be met:
- a. The experience must be an extension of the classroom: a learning experience that provides for applying the knowledge gained in the classroom. It must not be simply to advance the operation of SPTHB or be the work that a regular employee would routinely perform.
- b. The skills of knowledge learned must be transferable to other employment settings.
- c. The experience has a defined beginning and end, and a job description with desired qualifications.
- d. There are clearly defined learning objectives/goals related to the professional goals of the student’s academic coursework.
- e. There is supervision by a professional with expertise and educational and/or professional background in the field of experience.
- f. There is routine feedback by the experienced supervisor.
- g. There are resources, equipment, and facilities provided by the host employer that support learning objectives/goals.
Future Employment
• The intern is not necessarily entitled to a job at the conclusion of the internship
• In the event a permanent placement opportunity is available, a pre-placement letter will be given to the intern.
• To ensure the intern is considered and accepted into full employment as per the offer made, the student must retain this pre-placement offer letter and produce it when available for employment.
Interns are required to abide by the program guidelines and must be enroll in academic courses, typically at an accredited college or university.
Minimum Qualifications:
An Undergraduate or Graduate student. A student in good standing. Enrolled in a minimum of 9 undergraduate hours or 6 graduate hours during the fall and spring each year. Interns are required to abide by the program guidelines and must be enrolled in or preparing to enroll in academic courses, typically at a college or university.
An application with supporting documentation must be submitted
a. SPTHB internship application
b. A formal application
c. Extra-curricular activities
d. Resume and cover letter
e. Transcripts
f. Two to three letters of recommendation
g. Statement of purpose (essay of why they want to intern)
Knowledge /Special Skills: Successful applicants will demonstrate strong reading and writing capabilities. The ideal applicant will also be comfortable working with numbers. Practical knowledge of either research methods or computer programming languages are also a plus, but not required.
Specialized Skills and Experience: American Indian student interested in a public health career OR student with strong interest in work within the American Indian communities in any area of public health, law, information and/or technology, economics, medicine, engineering, research, business, public policy, or Native American studies.
Interns should be able to demonstrate the ability to carry out the following specialized duties and activities:
• General workplace professionalism including dress and communication.
• Basic office skills; filing and organizing, answer calls use of common office equipment.
• Manipulate data in Excel (creation of files, pivot tables, functions, etc.)
• Ability to learn new software programs quickly.
Mandatory Minimum: High School Diploma and enrolled in a college degree program in a related field of study.
Competencies:
1. The Fundamentals of Non-profit Organizations
2. The Fundamentals of Tribal Epidemiology Centers
3. The Fundamentals of Grant Management
4. The Fundamentals of Tribal Health Systems
Supervisor Authority:
Travel: In and out-of-state travel may be required in fulfillment of job requirements and training.
Equal Employment: Except for Indian Preference, consideration will be made without regard to any non-merit factors such as race, color, religion, sex, sexual orientation, national origin, politics, disabilities, marital status, age, membership or non-membership in any employee organization.
Reasonable Accommodation:
Reasonable accommodations will be made for qualified applicants or employees with disabilities, except when so doing would impose an undue hardship on the SPTHB.
Conditions of Employment:
1. Full-time grant funded appointment (subject to grant continuation); 2. Applicants must possess and maintain a current state driver’s license; 3. Climbing walking, standing, bending and occasionally long hours; 4. In and /or out-of-state travel required.
The SPTHB is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status. For more information about equal employment opportunity protections, view the EEO is the Law poster.
